Stop juggling policies in Word docs.
Build, check and maintain your policies in one place — mapped to guidance and backed by evidence in your Trustfile. So when a trustee, funder or auditor asks, you can show what you have and what is still to do.
Advisory support and evidence management — not legal advice, and never the decision-maker.
This draft appears to cover 6 of 8 sections a policy like this usually has.
Advisory · not a compliance verdict
From old Word files to a signed, exportable pack.
Upload what you have
Bring the Word and PDF policies you already have — each becomes a managed, versioned policy.
See what's missing
Your Policy Centre shows the policies a charity your size is expected to hold, and which are missing or overdue a review.
Generate the rest
Start missing policies from charity-ready templates, with your details filled in once.
Review with cited guidance
An advisory check shows what a policy of this kind usually covers and what to consider — with sources, never a verdict.
Collect sign-off
Trustees approve; staff and volunteers acknowledge by signing link — all of it recorded.
Export the pack
One download for trustees, funders or partners: your policies, approvals, signatures and open gaps.
Advisory, never legal advice — a person adopts every policy.
The policies a small organisation actually needs.
Start from a guided template for any of these — each mapped to the guidance it draws on, so you build the right shape from the first draft.
We suggest the policies your kind of organisation usually has.
Tell us a little about your organisation and we point you at the policies similar teams tend to keep — a starting shortlist to consider, not a checklist you must complete.
Small charity with volunteers
SME using AI tools
Trust handling grant funding
Three ways in — whatever you start with.
Upload what you have
Bring in an existing Word or PDF policy. We read it in and turn it into a structured, editable record.
Start from a template
Begin with a guided template and answer plain-English prompts — the structure a policy like this usually has, ready to adapt.
Draft from your register
Build from what your Trustfile already knows — your tools, vendors and records — so the policy reflects how you actually work.
See what a policy like this usually covers.
When you save a draft, we compare it against the sections a policy of this kind tends to have. You get a plain summary — “your draft appears to cover 10 of 12 sections” — with the gaps to consider and any unfilled placeholders flagged for you.
It is there to help you spot what is missing — advisory, not a compliance verdict. The decision about what your policy should say stays with you.
Mapped to guidance · advisory only
A policy that stays alive, not one that gathers dust.
Every policy gets an owner, a review cadence and an approval trail — so it is clear who is responsible, when it was last signed off and when it is next due.
Review details
Marked reviewedAcknowledgements
Staff & volunteersAsk the people it applies to to acknowledge they have read it — and see at a glance who has signed and who has not.
One ZIP for trustees, funders and auditors.
When someone asks to see your policies, export a single pack — your policies, their review dates, approvals, sign-off trail and the gaps still to address. No searching ten folders the night before a board meeting.
A clear record of where you stand — including what is still outstanding. It organises your evidence; it does not certify it.
Spot the gaps. Organise the evidence.
SovEU helps you find what is missing and keep your evidence in order. It is guidance support and evidence management — not legal advice, and it never makes the decision for you.